You SHOULD visit Your Destination Wedding Site Before The Big Day
Planning the destination wedding of your dreams can be quite a task. However, if it's within your budget, I highly recommend going on a pre-destination wedding planning journey. This will provide you with valuable insights into the potential challenges you may encounter, not only as a couple but also for your guests!
To help you create a truly exceptional wedding experience that leaves a lasting impression on all your guests, here are some general tips to consider:
TIP 1: Visiting a Destination
When deciding on a wedding destination, make safety, accessibility, and guest comfort your top priorities. Check for any recent travel warnings, political issues, or health-related issues in the area. Take into consideration the ease of travel for all your guests, especially those with specific needs.
Explore the must-see attractions, experiences, and local gems your chosen destination has to offer. These experiences will contribute to your guests' enjoyment and create lasting memories during the celebration.
If golf is among your planned activities, inquire about nearby golf options for you and your guests, and consider arranging a group outing.
Consider the weather: Familiarize yourself with the destination's climate during your planned wedding period. Be prepared with backup plans in case of unfavorable weather conditions.
Explore the option of hosting extra events such as a bachelor/bachelorette party, a welcome gathering, or a farewell brunch. Investigate potential venues in the vicinity to elevate your guests' overall experience. These events can also be held at the resort venue you've selected.
Tip 2: Visiting The Resort Venue – What to Consider
When searching for the perfect resort wedding venue, there are several crucial considerations to keep in mind. Here are some key factors:
Location: Opt for a location that aligns with your vision and is easily accessible to all your guests. While being within 30-45 minutes of the airport is ideal, don't make it your sole criterion.
Ceremony & Reception Locations: Deciding on ceremony and reception sites, whether at the resort or an offsite venue, is the most critical decision to make during your pre-wedding planning trip. You should be able to envision your dream ceremony taking place there.
Capacity: Ensure that the venue can comfortably accommodate your guest count for both the ceremony and reception.
Policies: Inquire about the venue's policies regarding outside vendors, alcohol, decor, music, catering, cake, accommodations, insurance, and security.
Accessibility: Check the venue's accessibility policy and parking situation. If you have guests with mobility challenges, opt for a location and resort that are easy to navigate without steep hills or valleys.
Indoor vs. Outdoor: Decide between an indoor or outdoor wedding and weigh the pros and cons of each option. While many opt for outdoor ceremonies and receptions for the scenic beauty, consider the comfort of a ballroom reception in case of adverse weather.
Backup Plan: Ensure that the chosen resort has suitable backup options in case of bad weather.
Guest Experience: Prioritize the comfort and enjoyment of your guests. Make sure the resort offers a variety of amenities and activities to cater to the diverse needs and preferences of your family and friends attending your wedding.
Tip 3: Meeting With The Onsite Wedding Team
Exploring your destination wedding venue beforehand offers the advantage of establishing rapport and effective communication with the onsite wedding team. Your comfort and compatibility with this team are paramount.
To make the most of your meeting, consider these key areas:
Prepare a list of questions covering menu options, venue capacity, and decor choices.
Be open to suggestions from the onsite team. Their expertise about the venue and local area can be invaluable in your decision-making process. Ensure they actively listen to your needs, as this is crucial both now and throughout the planning process.
Take a comprehensive tour of the venue alongside the team to gain a better understanding of the space's potential for your wedding.
Communicate your wedding vision and preferences clearly. Collaborate with the team to create a plan that aligns with your desires and budget, making sure they prioritize your vision over their own agenda.
Transparently convey your expectations, including any special requests or requirements.
Your meeting should leave you confident in your ability to collaborate effectively with the onsite team, ensuring well-informed decisions for your wedding and a memorable experience for both you and your guests.
NOTE: It's important to acknowledge that resort wedding venues often experience staff turnover. The team you initially work with may not be the same as you get closer to your wedding date. To navigate these changes smoothly, consider hiring a destination wedding consultant. They can maintain constant communication with the onsite team, adapt to any changes, and ensure your wedding vision remains intact.
Tip 4: Turn Your Pre-Wedding Planning trip into a Mini Getaway Experience
Although a pre-wedding planning trip can be quite hectic, make sure to carve out some time for relaxation. Dedicate at least one day to unwind on the beach, savor some margaritas, and recharge your spirits. Remember, not every wedding detail needs to be sorted out in a single weekend, so take a deep breath and let go of the stress.
Enjoy every moment of your visit, and return home with enthusiasm and energy to make your final decisions and kickstart the planning of your destination wedding!
Pro tip: Capture some professional photos during your stay, and you can use them for your save-the-date cards, featuring you both at the stunning destination. How cool would that be?
Your pre-wedding planning journey is far more than a mere formality. It's an opportunity to "test" before you "commit" and solidify your destination wedding arrangements. This process will enable you to orchestrate a destination wedding that surpasses your wildest dreams and leaves enduring memories for both you and your beloved guests!
If you're experiencing some overwhelm and wish to make certain you've got all your destination wedding planning aspects covered, or if you're considering a pre-planning trip, I'd be thrilled to have a conversation with you! Here is a link to schedule a Destination Wedding Consultation, lets begin your journey today!
